Satisfied employees equals happy guests - We have a solution to this equation

We have a situation: you are going on a trip, and you need to book accommodation. Out of hundreds of possible options, first you filter the ones in your price range. Once you have narrowed the search to several options, you start checking out the reviews.

"Comfort", "facilities", "value for money", "cleanliness" and "WiFi". Each of them matters. Red colour means something is not as it should be and of course, we want the best for ourselves. "Staff". Red. Negative scores. "I don't want to spend time in a property where the staff is poorly organized or dissatisfied and where the guests can feel it."

Reaching a target score requires a hotel to be well organised, to have efficient processes, and of course nothing would be possible without qualified employees.

Implementing time management in the organizational structure of a hotel contributes to improved planning, standardization, and monitoring of the work following the needs of job costing, and better overall working-time management. It provides employees with detailed insight into the structure of their working time and precise working hours calculation results, while the management can benefit from a profitable work organization. Introducing such an IT system ensures additional confidence in the payroll calculation to both employees and the management and opens up a whole range of new opportunities for optimization while maintaining the level of services provided. 

What does our Time&Space system provide?

1. Scheduling

• Daily and weekly workforce scheduling which ensures that the right number of suitably qualified workers are deployed at the right place according to the current hotel occupancy
• Workforce scheduling following the needs of job costing across multiple jobs within a hotel or a hotel chain
• Easily assigning the correct ruleset to employees regardless of the type of work they are engaged in and the complexity of their schedule (night shifts, weekend hours, multiple daily arrivals and departures)
• Redistribution of working time

2. Time and attendance tracking

• Time and attendance tracking based on recorded clocking events done in any location and at any time using mobile phones, time clock terminals, web applications or integrations with other software
• Rounding the time of arrivals / departures of employees according to the internally set rule (30 min, 15 min, etc.)

3. Controlling, checking and approval

• Tracking working time of the employees following the job costing needs (e.g. front desk, kitchen, etc.)
• Tracking all the different types of work
• Data overview and real-time administration
• Delegating administrator rights to heads of different departments within a hotel
• Absence requests (sick leave, vacation, etc.) and approvals

4. Reporting and analytics

• Advanced analytics and reports in compliance with data protection and the labour law requirements
• Possibility for user to create different kinds of reports
• Automated e-mail reports
• BI reports

5. Data synchronization and reports for payroll processing

• Integration with HR software solutions and synchronisation of employee data according to the organizational structure
• Integration with payroll systems
• Data approval before exporting reports for payroll processing

Employees are the soul of every hotel. Effective work organization and scheduling are the bare minimum for good workflow and help to "reconcile" profitability and work-life balance. Good vibes will be recognised by guests who, after leaving the accommodation, positively evaluate the "staff" feature.

Contact us for more details!